Meeting Minutes/2020-07-13 Regular Meeting
Trustroots Meeting
- Date: 2020-07-13 16:00 UTC
- Facilitator: Loberto
- Present: Chagai, Loberto, Mariano, Martin A., Michael, Mikael, Paula, Shawn
Agenda
- Hellos and checkin.
- Do we want to record?
- Nope, we asked at the call. :-)
- Needs concensus for each call
- Let's keep good notes
- Chagai brings up Jitsi example where they record videos, publish on youtube and since it's so accessible, it's easier for new folks to join in since they see the energy.
- we haven't really changed time for a few weeks.. should we? /Loberto
- sticking to 16 UTC for now so that everyone can join
- earlier time is more inclusive for south-america
- Last weeks points:
- More discussion is needed to see the desire to record meeting
- We'll keep talking about it in Slack
- Shawn will look into seeing how to promote events with the most active users, maybe writing info for a Newsletter
- Currently working on it, ish..
- Mikael to ping about something he might be able to help it. :-)
- Use social media to reach out
- Get data on active users
- Chagai will implement a test bridge between Slack and one other platform
- Chagai is working on it.
- jitsi instance first up.
- No chat in jitsi :-( We can use Slack!
- VA Team is gathering info to share around: regular calls, volunteers map, and those outside of slack.
- Feeling a bit like forward progress is slow but step by step moving forward nevertheless!
- If you use Codi, keep an eye out for a Best Practices handout
- pending progress
- Efforts are going towards Documentation, so start documenting things done, changes made, etc
- Martin A. will look into creating a Guide for Guides.
- If things worth noting happen, let's share them in the Weekly meeting (add them to the Agenda)
- Maybe we should make a call for more Devs in the next Newsletter
- No space in next newsletter
- Blast short blurb to social media for call for developers /Mikael
- Could be good to keep "call for volunteers" in each newsletter. Just food for thought!
- Do we want to add a review of last week's action points as a standard meeting point? Keeping up with what has been decided and so on. /Martin A.
- Sandboxing the time to 10mins or so might be good?
- Focusing on things that weren't done yet or especially those that are blocked would be good
- Take notes on Codi first whenever possible and then it's faster to go through it.
- This already happened so we can skip....Chagai wanted to talk about creating a jitsi/riot instance at .trustroots.org. Either briefly here or organising a specific meeting if needed.
- Next up going out: newsletter/blog-posts/tribes-rename? /Mikael
- Need help with anything? Need help with actually sending the newsletter.
- Mikael can learn this up and will make it a grou-learning session/record screen.
- NDA needed for the access to email addresses when sending the newsletter.
- Audit on tools and resources we have an where is it documented?/Paula
- Until now knowledge just gets passed from person to person; documenting some tools and routines is of course welcome!
- All docs we have are at https://team.trustroots.org (to update content)
- Martin has a list of non-techie tools, somewhere :)
- Team volunteer documentation
- There's a beginning at https://team.trustroots.org
- Many roles there don't provide enough context for starting
- Using project management tool like ClickUp? /Paula
- A tool for non-techies :-)
- Unlimited users for free
- Team tested Github a bit for non-tech use
- Loberto could be test person for testing out Github for project management
- Mikael recoomends just to experiment with tools — it's better if these are free for starters, but in longer term we can even pay reasonable prices for some tools (like we do for development/servers). We're doing similar experimentation with different call tools right now — each week trying something new. :-)
- Martin A. will be able to have a proper look at GitHub and how to adapt it to non-tech people (workflow etc.) in the next week or two.
- Slack Best Pracices according to Loberto =)
- Martin L. would like public permission to police about threads and using right channels for right topics (reminded about #random)
- Everyone is cool with this :-)
- Unique Safehaven status for hosters during Quarantine? /Mariano
- good for PR and chance to promote for media? /Chagai
- Technically reduntant work?
- Bringing this up via social media might be easiest we can do — connecting folks in groups? easiest small thing we can do
- As an example Airbnb has similar iniatitive for refugees from two years ago
- We might little bit late on this — efforts put on social media and connecting with Argentina nomads could be good?
- there are existing projects that work in this area, let's connect with them and spread their awareness via social media
- There's a call for new volunteers Thu/Fri?
- - Should we reach out for recent new volunteers that have been a bit active but then dropped out? /Martin
- - Reach out to volunteers all the way up to big changes at CouchSurfing
- Your talking point here :)
- Additional topics/questions
- Pick facilitator for next meeting
- I'm up /Mariano
Action points and outcomes
- Next Date: July 20th 2020, **16:00** UTC
- Next Facilitator: Mariano
- VA team will go through Volunteer instructions, improve on them and create a volunteer guide of sorts.
- Two
- Three