Meeting Minutes/2020-07-13 Regular Meeting

Trustroots Meeting

• Date: 2020-07-13 16:00 UTC
• Facilitator: Loberto
• Present: Chagai, Loberto, Mariano, Martin A., Michael, Mikael, Paula, Shawn

Agenda

• Hellos and checkin.
• Do we want to record?
  • Nope, we asked at the call. :-)
  • Needs concensus for each call
  • Let's keep good notes
  • Chagai brings up Jitsi example where they record videos, publish on youtube and since it's so accessible, it's easier for new folks to join in since they see the energy.
• we haven't really changed time for a few weeks.. should we? /Loberto
  • sticking to 16 UTC for now so that everyone can join
  • earlier time is more inclusive for south-america
• Last weeks points:
  • • More discussion is needed to see the desire to record meeting
    • We'll keep talking about it in Slack
  • Shawn will look into seeing how to promote events with the most active users, maybe writing info for a Newsletter
  • Currently working on it, ish..
  • Mikael to ping about something he might be able to help it. :-)
  • Use social media to reach out
  • Get data on active users
  • Chagai will implement a test bridge between Slack and one other platform
  • Chagai is working on it.
  • jitsi instance first up.
  • No chat in jitsi :-( We can use Slack!
  • VA Team is gathering info to share around: regular calls, volunteers map, and those outside of slack.
  • Feeling a bit like forward progress is slow but step by step moving forward nevertheless!
  • If you use Codi, keep an eye out for a Best Practices handout
  • pending progress
  • Efforts are going towards Documentation, so start documenting things done, changes made, etc
  • Martin A. will look into creating a Guide for Guides.
  • If things worth noting happen, let's share them in the Weekly meeting (add them to the Agenda)
  • Maybe we should make a call for more Devs in the next Newsletter
  • No space in next newsletter
  • Blast short blurb to social media for call for developers /Mikael
  • Could be good to keep "call for volunteers" in each newsletter. Just food for thought!
• Do we want to add a review of last week's action points as a standard meeting point? Keeping up with what has been decided and so on. /Martin A.
  • Sandboxing the time to 10mins or so might be good?
  • Focusing on things that weren't done yet or especially those that are blocked would be good
  • Take notes on Codi first whenever possible and then it's faster to go through it.
• This already happened so we can skip....Chagai wanted to talk about creating a jitsi/riot instance at .trustroots.org. Either briefly here or organising a specific meeting if needed.
• Next up going out: newsletter/blog-posts/tribes-rename? /Mikael
  • Need help with anything? Need help with actually sending the newsletter.
  • Mikael can learn this up and will make it a grou-learning session/record screen.
  • NDA needed for the access to email addresses when sending the newsletter.
• Audit on tools and resources we have an where is it documented?/Paula
  • Until now knowledge just gets passed from person to person; documenting some tools and routines is of course welcome!
  • All docs we have are at https://team.trustroots.org (to update content)
  • Martin has a list of non-techie tools, somewhere :)
• Team volunteer documentation
  • There's a beginning at https://team.trustroots.org
  • Many roles there don't provide enough context for starting
• Using project management tool like ClickUp? /Paula
  • A tool for non-techies :-)
  • Unlimited users for free
  • Team tested Github a bit for non-tech use
  • Loberto could be test person for testing out Github for project management
  • Mikael recoomends just to experiment with tools — it's better if these are free for starters, but in longer term we can even pay reasonable prices for some tools (like we do for development/servers). We're doing similar experimentation with different call tools right now — each week trying something new. :-)
  • Martin A. will be able to have a proper look at GitHub and how to adapt it to non-tech people (workflow etc.) in the next week or two.
• Slack Best Pracices according to Loberto =)
  • Martin L. would like public permission to police about threads and using right channels for right topics (reminded about #random)
  • Everyone is cool with this :-)
• Unique Safehaven status for hosters during Quarantine? /Mariano
  • good for PR and chance to promote for media? /Chagai
  • Technically reduntant work?
  • Bringing this up via social media might be easiest we can do — connecting folks in groups? easiest small thing we can do
  • As an example Airbnb has similar iniatitive for refugees from two years ago
  • We might little bit late on this — efforts put on social media and connecting with Argentina nomads could be good?
  • there are existing projects that work in this area, let's connect with them and spread their awareness via social media

- There's a call for new volunteers Thu/Fri?

• - Should we reach out for recent new volunteers that have been a bit active but then dropped out? /Martin
• - Reach out to volunteers all the way up to big changes at CouchSurfing
• Your talking point here :)
• Additional topics/questions
• Pick facilitator for next meeting
  • I'm up /Mariano

Action points and outcomes

• Next Date: July 20th 2020, **16:00** UTC
• Next Facilitator: Mariano
• VA team will go through Volunteer instructions, improve on them and create a volunteer guide of sorts.
• Two
• Three