Editing Meeting Minutes/2020-07-13 Regular Meeting (section)

== Agenda ==

* Hellos and checkin.
* Do we want to record?
** Nope, we asked at the call. :-) 
** Needs concensus for each call
** Let's keep good notes
** Chagai brings up Jitsi example where they record videos, publish on youtube and since it's so accessible, it's easier for new folks to join in since they see the energy.
* we haven't really changed time for a few weeks.. should we? /Loberto
** sticking to 16 UTC for now so that everyone can join
** earlier time is more inclusive for south-america
* Last weeks points:
*** More discussion is needed to see the desire to record meeting
*** We'll keep talking about it in Slack
** Shawn will look into seeing how to promote events with the most active users, maybe writing info for a Newsletter
*** Currently working on it, ish.. 
*** Mikael to ping about something he might be able to help it. :-) 
*** Use social media to reach out 
*** Get data on active users
** Chagai will implement a test bridge between Slack and one other platform
*** Chagai is working on it.
*** jitsi instance first up.
*** No chat in jitsi :-( We can use Slack!
** VA Team is gathering info to share around: regular calls, volunteers map, and those outside of slack.
*** Feeling a bit like forward progress is slow but step by step moving forward nevertheless!
** If you use Codi, keep an eye out for a Best Practices handout
*** pending progress
** Efforts are going towards Documentation, so start documenting things done, changes made, etc
*** Martin A. will look into creating a Guide for Guides.
** If things worth noting happen, let's share them in the Weekly meeting (add them to the Agenda)
** Maybe we should make a call for more Devs in the next Newsletter
*** No space in next newsletter 
*** Blast short blurb to social media for call for developers /Mikael
** Could be good to keep "call for volunteers" in each newsletter. Just food for thought!
* Do we want to add a review of last week's action points as a standard meeting point? Keeping up with what has been decided and so on. /Martin A.
** Sandboxing the time to 10mins or so might be good?
** Focusing on things that weren't done yet or especially those that are blocked would be good
** Take notes on Codi first whenever possible and then it's faster to go through it.
* This already happened so we can skip....Chagai wanted to talk about creating a jitsi/riot instance at .trustroots.org. Either briefly here or organising a specific meeting if needed.
* 
* Next up going out: newsletter/blog-posts/tribes-rename? /Mikael
** Need help with anything? Need help with actually sending the newsletter. 
** Mikael can learn this up and will make it a grou-learning session/record screen.
** NDA needed for the access to email addresses when sending the newsletter. 
* Audit on tools and resources we have an where is it documented?/Paula
** Until now knowledge just gets passed from person to person; documenting some tools and routines is of course welcome!
** All docs we have are at https://team.trustroots.org (to update content)
** Martin A. has a list of non-techie tools, somewhere :)
* Team volunteer documentation
** There's a beginning at https://team.trustroots.org
** Many roles there don't provide enough context for starting
* Using project management tool like ClickUp? /Paula
** A tool for non-techies :-)
** Unlimited users for free
** Team tested Github a bit for non-tech use
** Loberto could be test person for testing out Github for project management
** Mikael recoomends just to experiment with tools — it's better if these are free for starters, but in longer term we can even pay reasonable prices for some tools (like we do for development/servers). We're doing similar experimentation with different call tools right now — each week trying something new. :-)
** Martin A. will be able to have a proper look at GitHub and how to adapt it to non-tech people (workflow etc.) in the next week or two.
* Slack Best Pracices according to Loberto =) 
** Loberto would like public permission to police about threads and using right channels for right topics (reminded about #random)
** Everyone is cool with this :-)
* Unique Safehaven status for hosters during Quarantine? /Mariano
** good for PR and chance to promote for media? /Chagai
** Technically reduntant work?
** Bringing this up via social media might be easiest we can do — connecting folks in groups? easiest small thing we can do
** As an example Airbnb has similar iniatitive for refugees from two years ago
** We might little bit late on this — efforts put on social media and connecting with Argentina nomads could be good?
** there are existing projects that work in this area, let's connect with them and spread their awareness via social media
- There's a call for new volunteers Thu/Fri?
*- Should we reach out for recent new volunteers that have been a bit active but then dropped out? /Martin A.
*- Reach out to volunteers all the way up to big changes at CouchSurfing
* Your talking point here :)
* Additional topics/questions
* Pick facilitator for next meeting
** I'm up /Mariano